Receive a Rotable Part

1. Introduction

This procedure provides instructions and guidelines receipt of materials from purchase, repair and sundry orders within DigiMAINT™.

2. Requirements

Transport Canada

3. Execution

Administering the receipt of material shall only be performed for parts that are released to service from the Quarantine Store and labelled with a serviceable label.

Non-aircraft-related material that has been ordered on a sundry order can be administered directly after receipt.

The receipt of material within DigiMAINT™ can be divided in four (4) methods:

§ Receipt of a rotable part on a purchase order,

§ Receipt of a rotable part on a repair order,

§ Receipt of consumable parts, and

§ Receipt of sundry material.

While performing the receipt DigiMAINT™ will automatically select the correct method to process the receipt. The method of receipt will be displayed at the top of the Receipts screen. The receipt method for non-aircraft-related material is identical to the receipt method for consumable parts.

For processing of suffix services on a part returned from repair reference is made to section 04-03-09 (Processing of Services on Unfitted Parts)

4. How to receive rotable parts on a purchase order?

	Start at the "DigiMAINT™ Main Menu" window.
1.	Click on "Maint/Material Management"
2.	Click on "Receipts"	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
a.	Part Number	Enter the applicable Part Number in the field "Part Number" and click on the Part Number Link to display the open orders for this part number.
	-or-
b.	PO # & Item	Enter the applicable Order Number in the field "PO # & Item" and click on the PO# & Item Link to display the open orders for this order number.
3.	Click on the correct Part Number to receive the parts on the applicable order number.	The "Rotable Parts - Receipts" window is displayed.
a.	Keyword / Description	Accept the presented Keyword & Description.
b.	Part Number	Accept the Part Number or enter a valid Part Number or click on the "?"-button to display the "GPI by Part Number" pop-up window. Select the Part Number be clicking on the applicable Part Number. Note; If you are receiving an alternate Part click the "?"-button after the "Alternate Part Number" to display the "Alternate Part Number"-window. Select the Part Number be clicking on the applicable Part Number.
c.	Part Serial Number	Enter the Serial Number as indicated on the supplier's documents.
d.	Batch No	Accept the auto-generated Batch Number.
e.	Receipt Date	Accept today's date as the date of receipt or enter the date of receipt or click the "?"-button to display the pop-up window "Receipt Date". Select the correct date be clicking on the applicable date.
f.	Source	Accept the indicated Source / Supplier.
g.	Cost	Accept the Unit Cost (in local currency) as indicated on the order.
h.	Stock Location: Base	Accept the indicated Base Code or enter the applicable base code where these parts will stored or click on the "?"-button to display the pop-up window "Base Codes by Code". Select the correct code be clicking on the applicable code.
i.	Location	Accept the indicated default Location for the indicated Base or enter the applicable location where these parts will store.
j.	Condition	Select the applicable Condition Code: "New", "Overhauled", "Serviceable", "Miscellaneous" or "Unserviceable". Note: Selecting the code "New" will reset the Time Since New, Time Since Overhaul and Time Since Repair for Hours & Ldgs/Cyc to "0".
k.	Time Since New - Hours	Enter the Time Since New in flight hours of the unit as indicated on the suppliers’ documents.
l.	Time Since New - Ldgs/Cyc	Enter the Time Since New in landings or flight cycles of the unit as indicated on the suppliers’ documents.
m.	Time Since New - Man.Date	Enter the manufacture date of the unit as indicated on the suppliers’ documents.
n.	Time Since Overhaul - Hours	Enter the Time Since Overhaul in flight hours of the unit as indicated on the suppliers’ documents.
o.	Time Since Overhaul - Ldgs/Cyc	Enter the Time Since Overhaul in landings or flight cycles of the unit as indicated on the suppliers’ documents.
p.	Time Since Overhaul - Man.Date	Enter the overhaul date of the unit as indicated on the suppliers’ documents.
q.	Time Since Repair - Hours	Enter the Time Since Repair in flight hours of the unit as indicated on the suppliers’ documents.
r.	Time Since Repair - Ldgs/Cyc	Enter the Time Since Repair in landings or flight cycles of the unit as indicated on the suppliers’ documents.
s.	Time Since Repair - Man.Date	Enter the repair date of the unit as indicated on the suppliers’ documents.
t.	Shelf Life Start	Enter the date from which the Shelf Life limit will start or click the "?"-button to display the pop-up window "Shelf Life Date". Select the correct date be clicking on the applicable date.
u.	F.A.R. Code	Enter the applicable Fixed Asset Register Code or click the "?"-button to display the pop-up window "Fixed Asset Register Codes by Code". Select the correct date be clicking on the applicable date. Note: Remain blank if uncertain.
v.	Customs Date	Accept today's date or enter the date the parts where accepted by customs or click the "?"-button to display the pop-up window "Customs Date". Select the correct date be clicking on the applicable date.
w.	Customer No	Enter the applicable Customer Number.
x.	Acct/Ownership No	Accept the indicated Account/Ownership Code or click on the "?"-button to display the pop-up window "Account/Ownership Codes by Code". Select the correct code be clicking on the applicable code.
y.	Fault	Select weather the fault of the unit as removal was "NFF - No Fault Found", "FNC - Fault Not Confirmed", "FC - Fault Confirmed" or "...."
z.	Update the Modification Status of this Part (Y/N) ?	Select "Yes" to update the modification status of this unit or select "No" if not.

4.	Click on the "Receive Item"-button to confirm the receipt of these parts.	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
5.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu without confirming the receipt of these parts.	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
6.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "DigiMAINT™ Main Menu" window is displayed.

5. How to receive rotable parts on a repair order?

	Start at the "DigiMAINT™ Main Menu" window.
1.	Click on "Maint/Material Managemnt"
2.	Click on "Receipts"	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
a.	Part Number	Enter the applicable Part Number in the field "Part Number" and click on the Part Number Link to display the open orders for this part number.
	-or-
b.	PO # & Item	Enter the applicable Order Number in the field "PO # & Item" and click on the PO# & Item Link to display the open orders for this order number.
3.	Click on the correct Part Number to receive the parts on the applicable order number.	The "Rotable Parts - Receipts" window is displayed.
a.	Keyword / Description	Accept the presented Keyword & Description.
b.	Part Number	Accept the Part Number or enter a valid Part Number or click on the "?"-button to display the "GPI by Part Number" pop-up window. Select the Part Number be clicking on the applicable Part Number. Note; If you are receiving an alternate Part click the "?"-button after the "Alternate Part Number" to display the "Alternate Part Number"-window. Select the Part Number be clicking on the applicable Part Number.
c.	Part Serial Number	Accept the indicated Serial Number.
d.	Batch No	Accept the auto-generated Batch Number.
e.	Receipt Date	Accept today's date as the date of receipt or enter the date of receipt or click the "?"-button to display the pop-up window "Receipt Date". Select the correct date be clicking on the applicable date.
f.	Source	Accept the indicated Source / Repair Station.
g.	Cost	Accept the Unit Cost (in local currency) as indicated on the order.
h.	Stock Location: Base	Accept the indicated Base Code or enter the applicable base code where these parts will stored or click on the "?"-button to display the pop-up window "Base Codes by Code". Select the correct code be clicking on the applicable code.
i.	Location	Accept the indicated default Location for the indicated Base or enter the applicable location where these parts will stored.
j.	Condition	Select the applicable Condition Code: "New", "Overhauled", "Serviceable", "Miscellaneous" or "Unserviceable". Note: Selecting the code "Overhauled" will reset the Time Since Overhaul Hours & Ldgs/Cyc to "0".
k.	Time Since New - Hours	Accept or correct the Time Since New in flight hours of the unit as indicated on the suppliers documents.
l.	Time Since New - Ldgs/Cyc	Accept or correct the Time Since New in landings or flight cycles of the unit as indicated on the suppliers documents.
m.	Time Since New - Man.Date	Accept or correct the manufacture date of the unit as indicated on the suppliers documents.
n.	Time Since Overhaul - Hours	Accept or correct the Time Since Overhaul in flight hours of the unit as indicated on the suppliers documents.
o.	Time Since Overhaul - Ldgs/Cyc	Accept or correct the Time Since Overhaul in landings or flight cycles of the unit as indicated on the suppliers documents.
p.	Time Since Overhaul - Man.Date	Accept or correct the overhaul date of the unit as indicated on the suppliers documents.
q.	Time Since Repair - Hours	Accept or correct the Time Since Repair in flight hours of the unit as indicated on the suppliers documents.
r.	Time Since Repair - Ldgs/Cyc	Accept or correct the Time Since Repair in landings or flight cycles of the unit as indicated on the suppliers documents.
s.	Time Since Repair - Man.Date	Accept or correct the repair date of the unit as indicated on the suppliers documents.
t.	Shelf Life Start	Enter the date from which the Shelf Life limit will start or click the "?"-button to display the pop-up window "Shelf Life Date". Select the correct date be clicking on the applicable date.
u.	F.A.R. Code	Enter the applicable Fixed Asset Register Code or click the "?"-button to display the pop-up window "Fixed Asset Register Codes by Code". Select the correct date be clicking on the applicable date. Note: Remain blank if uncertain.
v.	Customs Date	Accept today's date or enter the date the parts where accepted by customs or click the "?"-button to display the pop-up window "Customs Date". Select the correct date be clicking on the applicable date.
w.	Customer No	Enter the applicable Customer Number.
x.	Acct/Ownership No	Accept the indicated Account/Ownership Code or click on the "?"-button to display the pop-up window "Account/Ownership Codes by Code". Select the correct code be clicking on the applicable code.
y.	Fault	Select weither the fault of the unit as removal was "NFF - No Fault Found", "FNC - Fault Not Confirmed", "FC - Fault Confirmed" or "...."

z.	Update the Modification Status of this Part (Y/N) ?	Select "Yes" to update the modification status of this unit or select "No" if not.
4.	Click on the "Receive Item"-button to confirm the receipt of these parts.	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
5.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu without corfirming the receipt of these parts.	The "Purchase Order Receipts by Purchase Order Number" window is displayed.
6.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "DigiMAINT™ Main Menu" window is displayed.