Creation of SB/AD or other Docuements

Creation of Service Bulletins, Airworthiness Directives and Other approved data

0. Introduction

This procedure provides instructions and guidelines regarding the creation of service bulletins and airworthiness directives and other approved data that might affect the configuration of aircraft and/or equipment within DigiMAINT™.

1. Requirements

Transport Canada

2. Execution

A Service Bulletin (SB), issued by an aircraft or equipment manufacturer, Airworthiness Directives (AD), issued by aviation authorities, and other approved data may effect maintenance programs and aircraft configuration. It is therefore important to record the status of these publications.

Note: Other approved data like Engineering Orders (EO)Service Letters (SL), Service Information Letters (SIL), In Service Activities Reports (ISAR), etc. will be treated as SB's and their abbreviation will be used as Item Code/item Number prefix. These publications will not be mentioned further on in this procedure. The term SB/AD shall be read as: "SB's, AD's and other approved data".

SB/AD's can only be used on aircraft or its assemblies and not on individual parts.

New SB/AD's have to be initially created in the SB/AD Catalog, which is to be found in the GPI (library). Once an SB/AD has been added to the catalog it has to be applied to all aircraft it is applicable for.

NOTE: To enable application of an SB/AD to an individual rotable part, the part is declared as an assembly within DigiMAINT™.

Application to an aircraft or an assembly is described in Section 04-03-04 (Application of Chapter 05 Tasks, Service Suffix and SB&AD’s).

The addition of a new SB/AD to the GPI consists of two (2) steps: The first steps contains general document information, the second step contains planning information like required materials, tools & equipment and access panels.

2.1 How to add the general SB/AD information?

	Start at the "DigiMAINT™ Main Menu"
1.	Click on "Maint/Material Managemnt"
2.	Click on "Part Locator"	The "GPI by Part Number" window is displayed.
3.	Click on "Goto"
4.	Click on "SB/AD's"	The "SB/AD's by Item Number" window is displayed.
5.	Click on "File"
9.	Click on "Add"	The "SB/AD - Add" window is displayed.

	Enter/overwrite all relevant data for the Part:
a.	Generic Type Code	Enter the applicable generic type code or click on the "?"-button to display the "Generic Type Codes by Code" pop-up window. Select the correct code be clicking on the applicable code.
b.	Item Code	Enter Item Code for the applicable document (max. 2 characters) (i.e "SB", "AD", "EO" , etc.).
c.	Item Number	Enter the document number (max. 23 characters). Note: The Item Code and Item Number will identify the unique key for this document. It is therefore not necessary to identify the Item Number with the Item Code (e.g. Item Code "SB" and Item number "SBxxxxxxxx").
d.	Mod Number	Enter the modification number linked to this document. Note: This modification number will be automatically transferred to the Listof Modifications when this document is accomplished.
e.	Description	Enter the title of the document (max. 2x 30 characters).
f.	Category	Select the accomplishment requirement for this document. Select either "Mandatory", "Suggested", "Optional" or "Recommended".
g.	One Time ?	Select either "Yes" to indicate that this document will be completed once or select "No" to indicate that this document will be completed repetatively.
h.	Date Issued	Enter the issued date or click on the "?"-button to display the " Issue Date" pop-up window. Select the correct date be clicking on the applicable date.
i.	Reference	Enter any reference number or text for this document.
j.	Remarks	Enter any remarks for this document.
k.	Maintenance Cost	Enter the cost on Time and Material (in local currency) to perform this document per event.
l.	Standard Time Between Inspections - H	Enter the Time Between Inspections in flight hours.
m.	Standard Time Between Inspections - L	Enter the Time Between Inspections in landings or flight cycles.
n.	Standard Time Between Inspections - Ca	Enter the Time Between Inspections in either Months or Days.
o.	Standard Time Between Inspections - Ca	Select either "Months" or "Days" to indicate the dimension for Standard Time Between Inspections - Ca.
p.	Threshold Limits - H	Enter the Threshold Limit in flight hours.
q.	Threshold Limits - L	Enter the Threshold Limit in landings or flight cycles.
r.	Threshold Limits - H	Enter the Threshold Limit in either Months or Days (as indicated in step o.).
s.	Affected Documents (Y/N) - Weight & Balance	Indicate "Yes" or "No" if this document affects the Weight & Balance of the aircraft or assembly.
t.	Affected Documents (Y/N) - Flight Manual	Indicate "Yes" or "No" if this document affects the Flight Manual of the aircraft.
u.	Affected Documents (Y/N) - Maintenance Program	Indicate "Yes" or "No" if this document affects the Maintenance Program of the aircraft or assembly.
v.	Zones	Enter the applicable aircraft zones where this part is fitted.
w.	Location	Enter the applicable location code or click on the "?"-button to display the pop-up window "Location Codes by Codes". Select the correct code be clicking on the applicable code. Note: The location code is used to package maintenance actions in Job Control.
x.	Qual.Level	Enter the applicable qualification code or click on the "?"-button to display the pop-up window "Qualification Code- by Codes". Select the correct code be clicking on the applicable code. Note: The qualification level indicates the level of required qualification to replace this part.
y.	Trade Type 1	Enter the applicable trade type code or click on the "?"-button to display the pop-up window "Work Trades Types - by Code". Select the correct code be clicking on the applicable code. Note: The qualification level indicates the trade type required to replace this part.
z.	Hours	Enter the amount of working hours for the indicated trade type. Note: The hours per trade type are used in Job Control to estimate the total amount of work for a Job by trade type.
	Repeat steps y and z for Trade Types 2 to 5.
aa.	Apply this SB/AD now? (Y/N)	Select "Yes" if you want apply this document to all applicable aircraft and/or assemblies in the system or "No" if not.

10.	Click the "Add record"-button to save the entered data.	The "Auto Apply of SB/AD" window is displayed.
a.	Update each Item as it is applied ?? (Y/N)	Select "Yes" to update document record for each aircraft and/or assembly when this document is applied or "No" if not.
11.	Click on "Update"-button to apply the document record to each applicable aircraft and/or assembly.	When "No" was selected for "Update each Item as it is applied?? (Y/N)" the "SB/AD's by Item Number" window will be displayed. The header contains the message that the inspection was successfully added in the GPI.
		When "Yes" was selected for "Update each Item as it is applied?? (Y/N)" the "Modify SB/AD Status" window will be displayed for each aircraft and/or assembly the document is applied to.
a.	Disposition	Select either "SCHEDULED", "DONE", "CANCELLED", "NOT APPLICABLE" or "OPEN" to indicate the disposition status of the document for the applicable aircraft or assembly. Note: The disposition status "SCHEDULED" will display document on the "Maintenance Due List" and will set the Status to "CARRY OUT". Note: The disposition status will influence the possible selections for Status.
b.	Status	Select the applicable status depending on the selected disposition status: - When Disposition is set to "SCHEDULED" the Status is defaulted "CARRY OUT". - When Disposition is set to "DONE" the Status can be "PRODUCTION" (to indicate that the document was accomplished during the production of the aircraft or assembly) or "COMPLIED WITH" (to indicate that the document was accomplished after first delivery of the aircraft or assembly). - When Disposition is set to "CANCELLED" the Status is defaulted to "NOT APPLICABLE". - When Disposition is set to "NOT APPLICABLE" the Status is defaulted to "NOT APPLICABLE". - When Disposition is set to "OPEN" the Status is defaulted to "CARRY OUT".
	Tracking Data:
c.	Time Between Insp. (TBI) - Hours	Accept or alter the TBI in flight hours.
d.	Time Between Insp. (TBI) - Ldgs	Accept or alter the TBI in landings or flight cycles.
e.	Time Between Insp. (TBI) - Mths/Days	Accept or alter the TBI in months or days (as indicated).
f.	Time Between Insp. (TBI) - Reason	(If applicable) enter the reason for changing teh TBI Information.
g.	Time Since Insp. (TSI) - Hours	Accept or alter the TSI in flight hours.
h.	Time Since Insp. (TSI) - Ldgs	Accept or alter the TSI in landings or flight cycles.
i.	Time Since Insp. (TSI) - Mths/Days	Accept or alter the TSI in months or days (as indicated).
j.	Time Since Insp. (TSI) - Reason	(If applicable) enter the reason for changing the TSI information.
k.	Last Compliance - Hours	Accept or change the total flight hours of the aircraft or assembly at the last compliance of this document.
l.	Last Compliance - Ldgs	Accept or enter the total flight cycles of the aircraft or assembly at the last compliance of this document.
m.	Last Compliance - Date	Accept or enter the date of the last compliance of this document or click on the "?"-button to display the "Last Compliance Date" pop-up window. Select the correct date be clicking on the applicable date.
n.	Last Compliance - Reason	(If applicable) enter the reason for changing the last compliance information.
o.	Method of Compliance	Enter any remark to indicate/describe the method of compliance of the document.
p.	Rego When Complied With	Enter or select the aircraft registration at the time of accomplishment. *Note: Suggest to remove the "AUTO LOADED" text to indicate that this record was processed after applying the document.*
q.	Complied With By	Enter the code or identification who accomplished this document on the aircraft or assembly. Note: Suggest to remove the "AUTO LOADED" text to indicate that this record was processed after applying the document. Note: Suggest using the 3-lettercode of the aircraft-engineer when this document was accomplished in-house or use the vendor code of the organisation when this document was accomplished out-house.
r.	Due List Remarks	Enter any remarks that will be displayed on the Maintenance Due List to help the planning department scheduling this document.
12.	Click to "Save Changes"-button to process this document on the indicated aircraft or assembly.	The "Modify SB/AD Status" window will be displayed until all applicable aircraft and/or assembly records have been processed. Repeat steps 11.a till r until all applicable aircraft and/or assembly records have been processed. The "SB/AD's by Item Number" window will be displayed when all records are processed.

13.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "GPI by Part Number " window is displayed.

2.2 How to add the planning information - Materials?

	Start at the "SB/AD's by Item Number" window.
1.	Click the radio-button in front of the applicable document number to select the correct document.
2.	Click on "File"
3.	Click on "Materials"	The "Materials Listing by Item" window is displayed.
4.	Click on "File"
5.	Click on "Add"	The "Material - Add" window is displayed.

	Enter all relevant data for the Part:
a.	Part Number	Enter a valid Part Number or click on the "?"-button to display the "GPI by Part Number" pop-up window. Select the Part Number be clicking on the applicable Part Number. The default information for this part number is transferred to the fields "Unit of Measure", "Keyword" and "Description".
b.	Quantity	Enter the amount of parts required.

6.	Click the "Save"-button to save the entered data.	The "Materials Listing by Item" window is displayed. The header contains the message that the material information was successfully added.
	-or-
	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu WITHOUT saving the entered data.	The "Materials Listing by Item" window is displayed.
	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "SB/AD's by Item Number" window is displayed.

2.3 How to add the planning information - Tools ?

	Start at the "SB/AD's by Item Number" window.
1.	Click the radio-button in front of the applicable document number to select the correct document.
2.	Click on "File"
3.	Click on "Tools"	The "Tools Listing by Part" window is displayed.
4.	Click on "File"
5.	Click on "Add"	The "Tools - Add" window is displayed.

	Enter all relevant data for the Part:
a.	Tool Number	Enter a Tool Number.

6.	Click the "Save"-button to save the entered data.	The "Tools Listing by Part" window is displayed. The header contains the message that the tool information was successfully added. Note: If the entered Tool Number is available in the Facilities Inventory module, the correct description will be shown. If not the description will shown "???????????".
	-or-
	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu WITHOUT saving the entered data.	The "Tools Listing by Part" window is displayed.
7.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "SB/AD's by Item Number" window is displayed.

2.4 How to add the planning information - Access Panels ?

	Start at the "SB/AD's by Item Number" window.
1.	Click the radio-button in front of the applicable document number to select the correct document.
2.	Click on "File"
3.	Click on "Access Panels"	The "Access Panels Listing by Part" window is displayed.
4.	Click on "File"
5.	Click on "Add"	The "Access Panel - Add" window is displayed.

	Enter all relevant data for the Part:
a.	Access Panel	Enter an access panel code or click on the "?"-button to display the "Access Panels by Code " pop-up window. Select the access panel be clicking on the applicable code. The default information for this access panel is transferred to the fields "Description", "Open Time", "Close Time" and "Sealing required".

6.	Click the "Save"-button to save the entered data.	The "Access Panels Listing by Part" window is displayed. The header contains the message that the access panel information was successfully added.
	-or-
	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu WITHOUT saving the entered data.	The "Access Panels Listing by Part" window is displayed.
7.	Click the "Menu's Previous" link or click on "Navigate" and "previous" to exit the menu.	The "SB/AD's by Item Number" window is displayed.