CREATING AN RFQ

 

 

1.   APPLICATION

 

     All units, branches or joint ventures where technical administration is performed by means of DigiMAINT™.

 

2.   PURPOSE

 

     The purpose of this procedure is to provide instructions and guidelines regarding the creation of an RFQ within DigiMAINT™.

 

3.   REFERENCE

 

     Creating a requisition

 

4.   GENERAL

 

     Within DigiMAINT™ an RFQ (request for quotation) is defined as a request  for the price at different vendors of a part /parts that is/are  needed.

 

     A maximum of 5 vendors can be filled in.

 

 

5.   WORKING METHOD

 

      5.1  Maint/Material Mngmnt     <Enter>

 

      5.2  Purchasing                <Enter>

 

      5.3  Requisitions              <Enter> <Esc>

 

      5.4  Options                   <Enter>

 

      5.5  Create RFQ                <Enter>

 

          

 

5.6  Enter the following information:

 

           Approved by               Change if necessary  <Enter>

           Description               <Enter>

           Unit of measure           <Enter>

           Quantity                  <Enter>

           Remarks                   <Enter>

           Priority                  1 = AOG, 2 = Expedite, 3 = Rush or 4 = Routine <Enter>

           JCN                       <Enter>

           Account number            <Enter>

           Condition                 (N)ew, (S)erviceable or (O)/H <Enter>

 

5.7      The vendor can be selected if known. If this is not yet available proceed at 5.8

 

          

 

Select vendor             <Enter>

Price                     <Enter>

Currency                  <Enter>

Loc price                 <Enter>

UOM                       Unit of measure <Enter>

Quantity                  <Enter>

Condition                 (N)ew, (O)/H, (S)erv or (R)epair <Enter>

Lead time                 <Enter>

Reference                 <Enter>

 

<Esc> to save RFQ or proceed at “Select vendor” to fill in more vendors

 

5.8  Update this record? (Y/N)

 

 

6.   MEANS AND COMPETENCES

 

     The chief engineer at a branch/joint venture or the maintenance supervisor at a unit are authorised to create RFQ’s as described above or may assign personnel to perform this for them. The responsibility however will at all times remain with the chief engineer or the maintenance supervisor.

 

7.   VERIFICATION

 

Verification to the correct adherence of this instruction shall be verified by the engineering department.