General Description of DigiMAINT™

0. Introduction

This section of manual contains information concerning the Computer Maintenance Record (CMR) System called "DigiMAINT™".

It explains the purpose of the system and comprises information and guidelines about the information needed to feed the system and the variety of information which can be extracted from it. Most important however, is that it contains detailed instructions and procedures with respect to the necessary information in order to obtain and maintain a standardization to satisfy existing quality requirements.

"DigiMAINT™" emphasizes the Integration of the system, since it not only tracks maintenance items such as TSNs (Time since New), TSOs (Time Since Overhaul), TSRs (Time Since Repair), LLs (Life Limits), TBOs (Time Between Overhauls), ADs, SBs maintenance tasks and Components History, but also shares data of stock control, e.g. the status of the parts on purchase orders, stock holdings, alternate parts, costs of the parts and keeps track of the tooling inventory. It also tracks manhours against specific tasks as well as associated costs combined with a powerful planning tool for allocating budgets.

Note:    In order to prevent corrupted data, malfunctioning of "DigiMAINT™" and future software errors, the program is to be used as it has been designed for.
Any deviation from standard "DigiMAINT™"-procedures must be cleared with and approved by the "DigiMAINT™"-coordinator before being applied.
If this is NOT done, future errors and data-corruption cannot be prevented and cannot be made liable to the software-manufacturer AeroSoft Systems Inc.

Subdivisions

The following main subdivisions can be distinguished

A. Material Management & Logistics

B. Maintenance Management & Aircraft Records

C. Job Control

D. Facilities Inventory - Tooling and documentation

E. Flight Logs

A. Material Management & Logistics

The Material Management section of "DigiMAINT™" controls and maintains stock records including locations, stock levels, minimum and reorder levels, etc. It also produces important reports such as picking slips when a part is issued from stores and serviceable tags when a part is received in. This section also includes a detailed ordering, receipt and sales system, where parts are placed on an order and a form is produced to send to the vendor indicating intent to purchase/repair the item/items.

The Material Management section ensures that duplicate parts and serial numbers are not allowed onto the system. When a part/parts are receipted into stores the system will automatically assign a batch number to the individual part (rotables) or to a group of like parts (consumables). This batch number allows the part to be tracked back to the original vendor and the order number that the part was ordered on giving complete traceability of the individual batch.

Rotable parts are individually tracked by their serial number, registering ordering data, receiving data, time limits, condition data and the actual location. Simultaneously a history record is stored, containing details of every transaction to the part.

Consumable parts are tracked by their batch number, which may be composed of ordering data, receiving data, shelf life, usage data, stores location and the actual availability quantity.

B. Maintenance Management & Aircraft Records

The Maintenance Management section of "DigiMAINT™" controls all aircraft records including:

1.Time limits for inspections, maintenance checks and overhaul of the aircraft, its system and units, life of parts as recommended by the aircraft/engine manufacturers and/or NAA.

2.Time limits for Service Bulletins, Airworthiness directives and other publications affecting maintenance programs and aircraft configurations.

3.Flight- and Inspection Discrepancies.

Within "DigiMAINT™" the configurations of the different aircraft are controlled by means of inventories. From here all records pertaining to the companies/organizations individual aircraft are registered. All serialized parts, 05 inspections, Service Bulletins/Airworthiness Directives and other Approved Data, assemblies and discrepancies are individually tracked, giving the operator the unique ability to query the serviceability of his aircraft currently or for a time projected into the future.

All records are updated as the work is completed which also create history records that can be investigated when necessary. Aircraft flight times are also recorded giving total aircraft, engine, propeller and APU times.

All data concerning condition/status of each item in the aircraft inventory is directly available.

Several standardized reports are also directly available.

C. Job Control

The Job Control section of "DigiMAINT™" allows jobs to be each assigned a job control number (JCN). All parts, costs and man hours attributed to the job are recorded returning valuable information to the operator about the status of each job and, upon completion, detailed reports of usages, cost and hours for the job.

D. Facilities Inventory,Tools and Documentation Library

The Facilities Inventory section of "DigiMAINT™" serves to maintain service and acceptance records for calibrated tools and ground service vehicles/equipment. Service intervals and times of last compliance are tracked by date, hours or miles/kilometers.

The system also produces service due reports and displays, which include current locations and next due date.

The Documentation Library within the Facilities Inventory section to maintain purchase, receipts, service and acceptance records for technical manuals.

E. Flight Logs

The Flight Logs section provides an elaborate input screen which allows operators to enter and retrieve all the informations on the flight log book. These information such as flight number, flight time, engine and APU runtime, delay reason, fuel usage, defects/discrepancies found and crew duty. etc. will be integrated with other sections in DigiMAINT™ and thus will best take advantage of the data of the flight log.

Authorisations

Per procedure of this Manual it is mentioned under Responsibilities what person in relation to his/her position is authorized to accomplish inputs into the "DigiMAINT™" system.

Safety against unauthorised use

In order to prevent unauthorized use, each authorized person has to enter his/her own password before any access to "DigiMAINT™" is approved and allowed by the system.

Access levels and authorizations within the system are set per user, so he/she can only access the levels and functions suitable for his/her position/function within DigiMAINT™.

The System Admin section of DigiMAINT™ is used to control password levels, printer assignments and other system custom settings. Access to the System Admin section should be limited to the "DigiMAINT™" System Administrator or a designated substitute only.