Consumable Parts - Receipts

The receipts option is used to induct parts into the store. Parts can either be received from a purchase/repair order or from an unknown source.

The receipts display show all open orders that have been created in the purchasing section of DigiMAINT™. The quantity ordered and the quantity already received are displayed on the right hand side of the display. To receive an item simply highlight the desired record and press the enter key and the receipt will proceed. After receiving a part a serviceable tag will be automatically produced for attachment to the part. A Goods Receipt Note (GRN) will also be printed advising accounts that the part has been received.

When receiving a part the operator is first asked whether they are receiving an Alternate or an Exchange item. If so the alternate part number can be entered or the exchange part/serial number can be indicated. Once this is done the rest of the receipt can be completed.

The Consumable receipts screen is displayed when a consumable part is selected to be receipted.

Remarks - The remarks are for display purpose only. When a part is ordered the purchasing officer enters the remarks. They are displayed so that the person receiving the parts can see any special instructions that were given when the part was ordered.

Quantity Received - This is the physical number of parts received in for this batch.

Unit Cost - The unit cost is the price each for the individual parts. It is automatically updated from the purchase order when the batch is received in.

Total Cost - The total cost is the unit cost multiplied by the quantity on hand.

Source - This is the place that these parts were received from. It is normally the vendors code.

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Refer to Receiving a Consumable